{"id":3082,"date":"2026-04-08T15:11:05","date_gmt":"2026-04-08T13:11:05","guid":{"rendered":"https:\/\/axell-group.com\/en\/?post_type=actual&#038;p=3082"},"modified":"2026-04-08T15:58:53","modified_gmt":"2026-04-08T13:58:53","slug":"sent-system-poland","status":"publish","type":"actual","link":"https:\/\/axell-group.com\/en\/news\/sent-system-poland\/","title":{"rendered":"SENT system Poland: what has changed and what does it mean for your transport?"},"content":{"rendered":"<\/p>\n<p>The <strong>SENT system Poland<\/strong> is playing an increasingly important role in international logistics. With the recent expansions in 2026, it is no longer a side requirement for many companies, but a <strong>critical part of compliance and risk management<\/strong>. For many organisations, this means that existing transport processes no longer automatically meet requirements. Incorrect or missing registrations can lead to significant fines and direct disruptions in your supply chain.<\/p>\n<p>In this article, you will learn what the SENT system entails, what has recently changed, and what this concretely means for your organisation.<\/p>\n<h2 class=\"wp-block-heading\"><strong>Current developments: expansion of the SENT system in 2026<\/strong><\/h2>\n<p>The Polish government has further tightened the SENT system. Where the focus originally lay on excise goods and chemical products, the regulations have now been expanded to include new product categories.<\/p>\n<p>A key development is that since 2026, (second-hand) clothing and footwear are also included in the regulation, provided they exceed certain thresholds. This has a direct impact on retail and e-commerce companies, as well as distribution and trade flows through Poland.<\/p>\n<p>As a result, transport shipments that were previously exempt are now subject to registration requirements. This requires adjustments in processes and additional control before transport begins.<\/p>\n<h2 class=\"wp-block-heading\"><strong>What is the SENT system?<\/strong><\/h2>\n<p>The SENT system is a digital monitoring system used by the Polish government to track the transport of so-called sensitive goods. Its purpose is to prevent fraud, tax evasion and illegal trade.<\/p>\n<p>In practice, this means that a shipment must be registered in advance. After registration, a reference number and authorisation code are issued. These details must be available during transport and may be checked by authorities.<\/p>\n<p>In addition, involved parties are required to complete transport details and confirm delivery after arrival. Without proper registration, a shipment may not be loaded or transported.<\/p>\n<p>For companies operating frequently in Eastern Europe, it is essential to structure this process properly. Learn more about international transport flows on the <a href=\"https:\/\/axell-group.com\/en\/international-transport\/transport-to-poland\/\">transport Poland<\/a> page.<\/p>\n<p><strong>Official information is available via the <a href=\"https:\/\/puesc.gov.pl\/\" target=\"_blank\" rel=\"noopener\">Polish customs platform (PUESC)<\/a>.<\/strong><\/p>\n<h2 class=\"wp-block-heading\"><strong>When is SENT registration required?<\/strong><\/h2>\n<p>SENT registration is required when transporting goods listed by Polish authorities and exceeding the defined thresholds.<\/p>\n<p>In practice, this applies to:<\/p>\n<ul class=\"wp-block-list\">\n<li>Transport <strong>to Poland<\/strong><\/li>\n<li>Transport <strong>from Poland<\/strong><\/li>\n<li><strong>Transit transport<\/strong> through Poland<\/li>\n<\/ul>\n<p>The exact obligation depends on the type of goods, quantities and the role of involved parties. Pre-checks are therefore essential.<\/p>\n<h2 class=\"wp-block-heading\"><strong>Which goods fall under SENT?<\/strong><\/h2>\n<p>The list of goods subject to SENT is determined by the Polish Ministry of Finance and is regularly updated. In addition to well-known categories such as fuels, oils and chemicals, other product groups are now included.<\/p>\n<p>These include:<\/p>\n<ul class=\"wp-block-list\">\n<li>Chemical substances and industrial solvents<\/li>\n<li>Fuels, lubricants and oils<\/li>\n<li>Alcohol and excise goods<\/li>\n<li>Vegetable oils<\/li>\n<li><strong>Clothing and footwear (added in 2026)<\/strong><\/li>\n<\/ul>\n<p>For many categories, small shipments are exempt (e.g. under 500 kg or 500 litres). However, this must always be verified per shipment.<\/p>\n<h2 class=\"wp-block-heading\"><strong>Who is responsible within the SENT process?<\/strong><\/h2>\n<p>One of the most common causes of errors is unclear responsibility. Several parties are involved, and responsibilities differ depending on the type of transport.<\/p>\n<p>For shipments from the Netherlands to Poland, the Polish consignee is usually responsible for registration. The carrier completes transport details, and the consignee confirms receipt.<\/p>\n<p>For shipments from Poland, the Polish sender is responsible. In transit situations, responsibility often shifts to the carrier.<\/p>\n<p>This makes it essential to ensure <strong>clear agreements and timely data exchange within the supply chain<\/strong>.<\/p>\n<p>For companies with complex logistics, central coordination is key. Solutions such as <a href=\"https:\/\/axell-group.com\/en\/services\/\">supply chain solutions<\/a> help maintain control.<\/p>\n<h2 class=\"wp-block-heading\"><strong>Fines and risks of non-compliance<\/strong><\/h2>\n<p>Polish authorities enforce strict penalties. Non-compliance can result in:<\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Fines up to 46% of the net value of goods<\/strong><\/li>\n<li>Minimum fines of approximately <strong>20,000 PLN<\/strong><\/li>\n<li>Penalties for carriers without proper registration<\/li>\n<li>Additional fines for consignors or consignees<\/li>\n<\/ul>\n<p>Besides financial impact, this often leads to delays, halted shipments and increased administrative workload. Proper handling, for example, through <a href=\"https:\/\/axell-group.com\/en\/contract-logistics\/\">customs services<\/a>, significantly reduces these risks.<\/p>\n<h2 class=\"wp-block-heading\"><strong>What does this mean for your organisation?<\/strong><\/h2>\n<p>The expansion of the SENT system affects more than administration; it directly impacts logistics operations.<\/p>\n<p>Retail and e-commerce companies now face more shipments requiring registration. Healthcare and food sectors must focus on compliance and traceability, while high-tech companies face increased risks due to high-value goods.<\/p>\n<p>Across all sectors, companies become more dependent on <strong>accurate data, clear communication and strong process control<\/strong>.<\/p>\n<h2 class=\"wp-block-heading\"><strong>How to avoid problems with SENT<\/strong><\/h2>\n<p>Preventing issues starts with structuring your processes effectively. Companies that manage SENT successfully focus on clear agreements, data control and collaboration.<\/p>\n<p>An effective approach includes:<\/p>\n<ol class=\"wp-block-list\">\n<li><strong>Clear responsibilities within the supply chain<\/strong><\/li>\n<li><strong>Data verification before departure<\/strong><\/li>\n<li><strong>Up-to-date regulatory knowledge<\/strong><\/li>\n<li><strong>Collaboration with an experienced logistics partner<\/strong><\/li>\n<\/ol>\n<p>By integrating these steps, you maintain control over your transport flows.<\/p>\n<h2 class=\"wp-block-heading\"><strong>Experience from practice<\/strong><\/h2>\n<p><strong>\u201cBy structuring our SENT processes and aligning closely with our logistics partner, we eliminated delays. Especially in e-commerce flows, we see immediate improvements.\u201d<\/strong><\/p>\n<h2 class=\"wp-block-heading\"><strong>Summary<\/strong><\/h2>\n<p>The SENT system in Poland has become a crucial factor in international transport. With recent expansions and stricter enforcement, proper process management is essential.<\/p>\n<p>By ensuring correct registration, clear agreements and reliable partnerships, you minimise risks and maintain control over your supply chain.<\/p>\n<h2 class=\"wp-block-heading\"><strong>Learn more about transport to Poland<\/strong><\/h2>\n<p>Want to ensure your shipments fully comply with SENT regulations?<\/p>\n<p>Visit the <a href=\"https:\/\/axell-group.com\/en\/transport\/groupage\/\">groupage transport<\/a> page or request advice. <\/p>\n<h2 class=\"wp-block-heading\">Are you sure your transport complies with SENT regulations?<\/h2>\n<p>Have your processes and shipments checked without obligation to ensure they meet current requirements in Poland. This helps you avoid risks and maintain control over your supply chain. <a href=\"https:\/\/axell-group.com\/en\/contactform-services\/\">Request advice.<\/a><\/p>\n<p><strong>Relevant links:<\/strong><\/p>\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/puesc.gov.pl\/web\/guest\/uslugi\/przewoz-towarow-objety-monitorowaniem-sent\" target=\"_blank\" rel=\"noopener\">Digital portal of the Polish customs and tax authorities<\/a><\/li>\n<li><a href=\"https:\/\/www.tln.nl\/landeninformatie\/polen\" target=\"_blank\" rel=\"noopener\">TLN country information Poland<\/a><\/li>\n<li><a href=\"https:\/\/www.tln.nl\/actueel\/polen-registratie-transport-van-kleding\" target=\"_blank\" rel=\"noopener\">TLN article on SENT registration for clothing<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Learn everything about the SENT system in Poland, the 2026 expansion and requirements. Avoid fines and stay in control of your transport.<\/p>\n","protected":false},"featured_media":1776,"template":"","cat_actual":[25],"class_list":["post-3082","actual","type-actual","status-publish","has-post-thumbnail","hentry","cat_actual-axell-logistics"],"acf":[],"_links":{"self":[{"href":"https:\/\/axell-group.com\/en\/wp-json\/wp\/v2\/actual\/3082","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/axell-group.com\/en\/wp-json\/wp\/v2\/actual"}],"about":[{"href":"https:\/\/axell-group.com\/en\/wp-json\/wp\/v2\/types\/actual"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/axell-group.com\/en\/wp-json\/wp\/v2\/media\/1776"}],"wp:attachment":[{"href":"https:\/\/axell-group.com\/en\/wp-json\/wp\/v2\/media?parent=3082"}],"wp:term":[{"taxonomy":"cat_actual","embeddable":true,"href":"https:\/\/axell-group.com\/en\/wp-json\/wp\/v2\/cat_actual?post=3082"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}