Poland is entering the final stage of mandatory electronic invoicing. While the National e-Invoicing System (KSeF) was officially launched on 1 January 2025, the most important change is still ahead.
From February 2026, e-invoicing will no longer be optional or transitional. It becomes the only accepted way to issue and receive invoices in Poland.
For companies doing business in Poland, especially in logistics and supply chains, this means one thing: everything must be ready by then.
What changes from February 2026?
From February 2026 onward:
- All invoices must be issued and received through KSeF
- Paper invoices, PDFs by email, and other parallel methods will no longer be allowed
- Invoices must follow a fixed, structured electronic format
- The official invoice date is the moment it is registered in the system
- All invoices are stored centrally, increasing transparency and audit control
- Manual workarounds and hybrid solutions are no longer permitted
In short: e-invoicing becomes part of daily operations, not just a compliance topic.
Why this matters for the logistics industry?
For logistics companies, shippers and distributors, invoicing is closely linked to operations. This change has a real, practical impact:
- Large invoice volumes across transport, warehousing and value-added services
- Tight margins, where even small delays affect cash flow
- Complex partner networks, often with international customers and suppliers
If invoicing processes are not fully aligned with KSeF, companies risk:
- payment and settlement delays
- administrative errors
- disruptions between operational and financial processes
In logistics, where timing and transparency are critical, invoicing is no longer a back-office task. It directly affects supply chain performance.
How Axell Group prepares for this change?
At Axell Group, we actively monitor regulatory developments like KSeF and ensure our processes evolve alongside them.
By aligning invoicing, transport execution and data flows, we help ensure:
- smooth and timely settlements
- reliable reporting
- uninterrupted logistics operations for our customers
This proactive approach reduces friction when new regulations meet day-to-day operations.
In summary
February 2026 marks the moment when mandatory e-invoicing in Poland becomes fully enforced.
Companies that prepare in time, both technically and operationally, will benefit from:
- greater efficiency
- more transparency
- better control over financial processes
At Axell Group, we remain focused on delivering compliant, efficient and future-proof logistics operations, now and in the years ahead.
